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How I Created 3 Superior Automations with AI

The ChatGPT Tech Assist Advisor Customized GPT is stellar. As a result of it might write the code for you and likewise as a result of I’ve particular issues about my very own private setup that should not be shared for protecting causes, I’ve summarized what I’ve achieved with it.

⚠️A Caveat: Be warned that you could mess up your pc in the event you do not considerably perceive tech-speak and the way your pc works. However in the event you’re fairly good with computer systems, conversing with AI can no solely assist you automate, however maybe is usually a enterprise for a lot of who’ve the information to make use of AI but in addition the flexibility to speak with folks to assist them troubleshoot their issues.

How I Set up

First, I am a really visible particular person. I do not suggest this strategy for everybody, however for me, it really works. Whereas I maintain every part digital for subsequent week and after when it comes to calendars and duties, a part of being productive is taking issues out of the digital world and placing them into my bodily house so the duties grow to be actual and consequently, get achieved!

Second, I’ve file names for every part. Utilizing a system considerably primarily based from Constructing Your Second Mind by Tiago Forte, I’ve 4 folders in my Finder. These similar 4 folders and challenge names are additionally in Google Drive, Evernote, and Todoist, my activity administration system. I quantity initiatives and have a system for them and I would like that system to be constant throughout them. (Moreover, I take advantage of these challenge numbers on my dashboard on my Streamdeck, however that is for one more submit. Mainly once I click on a button on my Streamdeck XL, it can open up every part for me.)

So, my 4 folders are the PATH format (Tiago FORTE’s is barely completely different, however this works for me.)

I extremely suggest the Constructing Your Second Mind strategy as my initiatives folder is simply my present initiatives. I’ve a system the place these initiatives transfer to different locations if they don’t seem to be lively. The entire system is constructed on submitting issues the place they’re used and it’s a huge time savers.

The 4 essential folders I take advantage of all over the place in my organizational system.

So, understandably, I need to know my present initiatives record. It may well change on my considerably usually.

How I Began the AI Dialog

So, I started with my query for automation, and I discovered a lot about issues I did not know I might do! That is unbelievable. And I need to remind all of us one thing I educate college students. Working successfully with AI is not only a couple of good immediate, you can begin with an imperfect immediate, for certain, however it’s about partaking in a dialog till you get what you want out of the dialog.

My immediate embarking on this automation.

3 Automations for My Weekly Planning and How They Work

So, earlier than I hit my restrict for my GPT-4 plus account (sure, there’s a restrict), this is what I did together with the Tech Assist Advisor Assist:

  • Print a Weekly Record of Recordsdata. I wrote an AppleScript that I used Automator to show into an utility on my Mac. Then, I went into the Calendar app and arrange an occasion. (Regardless that I take advantage of Fantastical, that is nonetheless okay.) AppleScript grabs all the file names within the three lively folders- every part however the Historical past folder- after which places them right into a textual content file. Then, it prints the textual content file to my printer. Since my challenge numbers are a part of my filenames, I’ve a cool record of present initiatives. I didn’t know that you possibly can set an alert to open a file at a sure time. That is superior! So, when I’ve a gathering, I can write a script for sure issues to occur. Since I take advantage of Keyboard Maestro, this provides me additional wonderful automation. (I want to jot down about that extra later, additionally.)
  • Print a Weekly Record of My Agenda for the Week. Subsequent, this strategy was a tad completely different as it’s difficult to hyperlink AppleScript with calendars. So, I want and use Fantastical. So, I wrote down the hotkeys (these keys you press that make one thing occur. They’re printed in grey to the precise of the command) that it will take to open the present week after which print that week’s schedule. It needed to have two returns as a result of it goes to proceed after which it goes to Print. Nonetheless, this works additionally. I set this to run simply after the file and lively challenge record. Once more, I made the script after which examined it. Then, I made the appliance with Automator. Then, I scheduled the calendar occasion to open the appliance every Monday.
  • Print My To Do Record. Whereas I maintain a paper planner, there’s one thing for me about having a listing. I am testing this one and should abandon it. This was a tad trickier. I take advantage of Todoist, and whereas there’s an app, there is not any print operate for the Mac. So, for this script, I wrote this to open up Chrome, then go to the URL for at this time’s actions, after which the hotkeys for printing, after which Enter to make it print. This I am printing each day for now. Once more, I made the script. Then, I put the script into Automator and saved it as an app, after which, I scheduled the calendar occasion.

How AI Helped With This Process

It is a nice instance of how AI and a human who understands computational considering and a few primary programming can work collectively to create a strong workflow that may assist me focus.

Programmers who do that each day would name this “citizen programming” and would doubtless frown upon what I am doing. However even they must acknowledge that having AI draft the straightforward code for this may be quicker than they may write it by hand. Citizen programming, the place folks write code and use the code in languages they do not know, are a part of the way forward for programming. More and more IT Departments shall be known as upon to audit and supervise the creation of such code. Firms (and colleges) will want methods to submit code written for duties to have it accepted, as folks can even be capable of write full apps on this manner sooner or later sooner or later.

To entry a Customized GPT, you want to have the GPT Plus account. Then, you go to Discover and decide the customized GPT known as “Tech Assist Advisor.” I predict that the majority corporations may have this form of tech help sooner or later. I do know I could not have achieved this with out any such help.

Caveats and Challenges with This Strategy

Listed here are some issues I discovered and caveats:

  • After I was having an issue, I saved pasting within the error message. Finally I found out I did not fairly have my username correct on the Mac, so I needed to know easy methods to go in and discover my username with out areas. On this instance, figuring out what a username is and the place to search out it was useful. I did must know the file paths for my folders I wished however I simply acknowledged the trail and it truly wrote the complete path for me.
  • When apps change, if they modify their hotkeys or if they modify the variety of instances you press enter, it might break the code.
  • My mac needs to be on for this to run. I feel it needs to be awake additionally. This shall be one thing I am going to check Monday since I take advantage of a Macbook professional after which hook it as much as a number of displays.

As you’re employed in your workflow, take into consideration the duties you are doing that may very well be automated and check out AI that will help you create the automation. That mentioned, in the event you’re complete newbie, this won’t be for you.

As for me, that is superior. I hope this provides you some concepts for what you are able to do with your personal workflow.

My setup is strategically designed for workflow. There are lots of issues I might share with you about this setup that I’ll plan to doc and share. In the long run, although, instruments will help me be extra productive, however it’s a determination to get the work achieved that’s a part of being productive. There’s a hole between figuring out what to do and doing it! So, an awesome setup is fantastic however is only a begin!

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